3 Reasons why your company Emails need Preservation and Protection


Everyone loves the feeling of having a clean and organized email inbox. Ridding your inbox of unwanted emails for good may not always be such a good idea. There are many regulatory requirements and safeguards that mandate that your company implement an email archiving solution. Here are a few reasons why your company should implement a plan to preserve old emails.


1.Litigation – Your Company should be able to produce emails in the event that your company is involved in any type of lawsuit. Being able to produce emails in such a situation can make the difference between winning or losing. Having an email archiving solution in place can help your company produce these documents as quickly and accurately as possible.


2.Industry Regulations – Depending on your industry, there may be rules and regulations that require your company to maintain and store electronic information such as emails for a specific period of time. For example, Companies in the healthcare industry are bound by Health Insurance Portability and Accountability Act (HIPAA) to maintain records physically and electronically for a specific period of time (7 Years).


3. Protection against data loss and corruption – “ Every week 140,000 hard drives crash in the United States” (Google) . Having a cloud archiving solution in place insures that your company can survive a catastrophic data loss event.


Your managed IT services company can help your organization implement an email archiving solution that integrates with your current email infrastructure. Implementing a cloud email solution can also help as many cloud email providers also provide email archiving as a service.


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